Configuring and Responding to Relationship Questions

Using PIA & DPIA Automation, you can use Relationship-type questions to gather information on contextual relationships and data transfers that exist between inventory records.

To add a relationship question to an assessment

  1. On the PIA & DPIA Automation menu, select Templates. The Templates screen appears.

  2. Hover over the tile for a draft template until the Edit button appears.
    Tip:

    You can also create a new template or edit a published template. For more information, see Creating a New Template and Editing a Published Template .

  3. Click the Edit button. The Template Builder appears.

  4. Click the Expand icon on a section to expand the section.


  5. Click Create a Question or drag a relationship Question Type icon into the questionnaire. The Question Builder appears.

  6. Complete the fields, as necessary. For more information, see Relationship Question Modal Reference. 
  7. Click the Save button. The question is added.
Tip:

When configuring templates, you can add attribute questions and link personal data questions to relationship questions to collect information on specific inventory attributes or personal data involved in a data transfers, respectively.

For more information, see Adding, Editing, Reordering, and Deleting Questions .

Relationship Question Modal Reference

Relationship questions can be linked to attribute and personal data questions to populate information on inventory relationships.



Field

Descriptions

Question Type

Select the question type in this field.

Relationship Type

Select the relationship type.

Primary Record

Enable this setting to have this question automatically populated with a response based on how the assessment is created.

Link Selection to Assessment

Enable this setting to automatically link the assessment to the inventory record selected in response to the question.

Answer Required

Enable this setting to make this question required.

Attachment Required

Enable this setting to make the attachment required.

Question Hint

Enable this setting to show a tooltip with a hint next to the question.

Allow Multi-Selections

Enable this setting to allow Multi-Selections on the Assess Control question.

Add Supporting Attachments

Click the Select File button to upload attachments.

To apply a filter to a relationship question

You can filter relationship questions in the Template Builder to allow respondents to see only the source/target options relevant for the assessment.

  1. On the PIA & DPIA Automation menu, select Templates. The Templates screen appears.

  2. Hover over the tile for a draft template until the Edit button appears.
  3. Click the Edit button. The Template Builder appears.

  4. Click the Expand icon on a section to expand the section.
  5. Click Create a Question or drag a relationship Question Type icon into the questionnaire. The Question Builder appears.

  6. Complete the fields, as necessary. For more information, see Relationship Question Modal Reference. 
  7. Hover over the relationship question until the Filter icon appears.
  8. Click the Filter icon. The Response Options Filters pane appears.


  9. Click the X icon next to each inventory type you want to remove as a target, or enter the name of any inventory type you want to add as a target.
    Note:

    If all Target options are deselected, the corresponding Source will no longer be displayed in the assessment.

    Tip:

    Click the Reset All button to revert the question to its initial state and restore all Source and Target options.

  10. Click the Save button.

Once applied, you can remove filters by clicking the Remove Filters button in the Response Options Filters pane.



To respond to a relationship question

  1. On the PIA & DPIA Automation menu, select Assessments. The Assessments screen appears.

  2. Click on the name of the assessment you want to complete. The Assessment Details screen appears.

  3. Select or scroll to a relationship question.


  4. Click the Add button next to Add New Relationships. The Manage Relationships modal appears.


  5. Configure the fields.
    Note:

    The question will only display options that are valid for the relationship type the question is assessing.

    In addition to existing inventories and objects, any inventories or objects newly created within the assessment will display as options when responding to relationship questions.

  6. Click the Add button. The relationship details populate in the modal.


  7. Click the Save button.