Terminate Monitoring of Third-Parties and Linked Entities

You can now terminate the monitoring of third-parties and linked entities. Monitoring may need to be terminated when relationships with a third-party comes to an end or when changes in the third-party organization results in the departure of screened Beneficial Owners, Managers, Directors, or Officers (Linked Entities). You can terminate monitoring of third-parties and linked entities via:

  • the Third-Parties list screen

  • the Third-Parties Details screen

  • the Update Third Parties bulk import template

  • third-party and vendor workflow stage rules

Termination of monitoring is a critical step in managing the costs associated with a Dow Jones screening subscription.  When a third-party or linked entity relationship is terminated, it is imperative to utilize the options described in this article to terminate ongoing daily monitoring. Once monitoring is terminated, it removes the previously monitored name from being counted against your subscription volume at the time of contract renewal with OneTrust. The process below describes how to terminate monitoring either individually or through bulk actions.

Once the monitoring of a third-party or linked entity has been terminated, it can be re-enabled via the Update Third Parties import template and workflow stage rules.

Access Requirements

Prior to leveraging the terminate monitoring functionality within the Third-Party Due Diligence module, the following requirements must be met:

  1. Activate the Dow Jones Monitoring Update Workflow using the OneTrust Integrations tool. Associate the Monitoring credential to the workflow. For more information, see Integrating Dow Jones with OneTrust.

  2. Have the associated permissions to view the Integrations module.

To terminate monitoring of third-parties via Third-Parties Details screen

You can terminate the monitoring of third-parties and all associated linked entity records housed within the third-party record.

  1. On the Third-Party Due Diligence menu, select Third-Parties.
    The Third-Parties list screen appears.
  2. Open the third-party record in which you'd like to terminate monitoring.
    The Third-Parties Details screen appears.

  3. Click the Context Menu icon.
  4. On the Context menu, select Terminate Monitoring.
    Note:

    You can also access the Terminate Monitoring modal by hovering over the third-party record on the Third-Parties list screen and selecting Terminate Monitoring.



    The Terminate Monitoring modal appears.

  5. If the third-party has related linked entities you can select which linked entities in which you would like to terminate monitoring.
  6. Click the Terminate Monitoring button.

    The termination of monitoring process will be initiated with Dow Jones. A check will be performed with Dow Jones to confirm monitoring has been terminated and the Monitoring Enabled attribute will be set to Terminated in the OneTrust application.

To terminate linked entities via Third-Parties Details screen

You can terminate the monitoring of linked entities housed within the third-party record.

  1. On the Third-Party Due Diligence menu, select Third-Parties.
    The Third-Parties list screen appears.
  2. Open the third-party record that has a linked entity in which you'd like to terminate monitoring.
    The Third-Parties Details screen appears.
  3. Select the Linked Entities tab.
  4. Click the Context Menu icon.
  5. On the Context menu, select Terminate Monitoring.
    Note:

    You can also access the Terminate Monitoring modal by hovering over an individual linked entity record on the Third-Parties Details screen and selecting Terminate Monitoring.



    The Terminate Monitoring modal appears.

  6. Select the linked entities in which you would like to terminate monitoring.
  7. Click the Terminate Monitoring button.

    The termination of monitoring process will be initiated with Dow Jones. A check will be performed with Dow Jones to confirm monitoring has been terminated and the Monitoring Enabled attribute will be set to Terminated in the OneTrust application.

To terminate third-parties and linked entities via bulk import

To terminate third-parties and linked entities via workflow stage rules