Creating and Managing Screening Request Templates

This article shows you how to create and configure screening request templates to use in Third-Party Due Diligence screening and monitoring workflows.

Screening request templates help you further refine your risk-based approach to managing third parties by allowing you specify the type of content you would like Dow Jones to return when screening or monitoring third parties of varying risk levels.

For example, if you have a low-risk third party, you can customize a screening request template that limits the data returned by Dow Jones to help reduce the number of matched results and content requiring review. In turn, for a high-risk third party, you could implement broader parameters to increase the amount of matched profiles and content to better assess the degree of the risk.

For more information about how Third-Party Due Diligence integrates with Dow Jones, see About Screening Results.

Before You Begin:

Important:

  • To use screening request templates, you need to first leverage the Due Diligence Integrations feature. The Due Diligence Integrations setup activates Dow Jones services in Third-Party Due Diligence, and supports the dynamic payloads generated through the screening templates. To leverage Due Diligence Integrations, please contact customer support.

  • You need to create and publish a screening request template before you can use it in a workflow.

  • Screening templates are exclusively for third-party screening and cannot be used for Nth party screening.

  • To learn how to create a Third-Party Due Diligence workflow, see Adding and Editing Third-Party Due Diligence Workflows.

  • To learn how to use the template in a workflow after you create it, see To use a screening request template in a workflow.

To create a screening request template

  1. On the Third-Party Due Diligence menu, select Setup > Screening Request Templates.

    The Screening Request Templates screen appears with a pre-seeded default template that corresponds to your purchased screening content subscription (Standard or Premium).

  2. Click the Create screening template button.
    The Create screening template screen appears.
  3. Complete the fields.


    Field
    Description
    Template Name (Required)

    Enter the name of the new template.

    Template Description (Optional)

    Enter a brief description of the template.

  4. Click Save and Continue.
  5. The Template settings options appear.
  6. Use the steps listed in the Option Description column below to complete the Template settings fields.

    Option Category

    Option Description

    Notes

    Required

    Screening Subscription

    Select from the options below. The options that appear here correspond to your screening subscription type.

    • Watchlist, adverse media, and state-owned company

      Note:

      This choice will be pre-selected if you have only purchased one screening subscription.

    • Watchlist and adverse media

    If you only purchased Premium content, you'll see the Watchlist, adverse media, and state-owned company option.

    If you only purchased Standard content, you'll see Watchlist and adverse media option.

    Yes

    Match Percentage

    The following options are name match percentage specifications. Select an option to define the threshold of how closely you would like profiles to match the name that you've submitted to Dow Jones for screening.

    • Broad (50% or higher)

    • Near (70% or higher)

    • Precise (88% or higher)

    • Selecting Broad allows screening matches with a 50% or greater name matching algorithm percentage. This increases the number of screening results received. This setting uses the least refined name matching logic.

    • Selecting Near allows screening matches with a 70% or greater name matching algorithm percentage. This reduces the number of possible matches relative to the Broad setting.

    • Selecting Precise allows screening matches with a 88% or greater name matching algorithm percentage. This option has the most refined name matching criteria and reduces the overall amount of matches that will be received.

    Yes

    Country/Territory

    Select from the following options to specify if you would like a country to be considered with the name you submitted to Dow Jones for screening when matches are returned.

    • Country associated with the record for the third party

    • No geographic filter

    • Selecting No geographic filter will broaden your results.

    • The country data associated with the third-party record will be ignored by Dow Jones when providing matched results.

    Yes

    Screening Options

    Screening options allow you to create different templates to specifically apply to screening and monitoring. These options determine where the template becomes available for use in workflow Stage Rules.

    • Monitoring only

    • Screening and monitoring

    • Screening only

    The Screening only option, when coupled with either Organization only or Person only in the Entity Type field allows users to screen against either name or a specified ID type.

    Note:

    Dow Jones does not consider using ID- based screening as a best practice.

    Entity Type

    Select from the following options to specify if you would like an Entity Type considered with the name you submitted to Dow Jones for screening when matches are returned.

    • Organization only

    • Person and organization

    • Person only

    Selecting Person and organization and Person only will cause the optional Person filter to appear, where you can select to filter by Gender and/or Year of birth.

    Yes
  7. Click Save and Continue.
    Note:

    There are two sets of risk content filters available: Organization Risk Content filters, and Person Risk Content filters. The filters that appear depend on the Entity Type selected. For more information on selecting entity types, see the Entity Type row in the previous table.

    The Risk Content Filters options appear.
  8. Configure the appropriate filters for your template to refine the data you would like returned from Dow Jones.
    Important:

    The filter options that appear in this step correspond to your Screening Subscription type, and the Entity Type selected in the previous table.

    Note:

    All filters are pre-selected by default to provide the broadest data return. Disabling filters will narrow the data returned.

    Organization Risk Content Filter Category Name

    Sub-Options

    Watchlist

    • Sanctions (SAN)

    • Other Official List (OOL)

    • Other Exclusion List (OEL)

    • Sanctions Control Ownership (SCO)

    Adverse Media (AM - Organizations)

    • Regulatory

      -Regulatory issues

      -Sanctions

      -Corrupt issues

      -Fraud issues

    • Competitive/ financial

      -Anti-competitive issues

      -Association risk

      -Information rights / copyright / patent issues

      -Financial difficulty

      -Management issues

      -Ownership issues

    • Environment/ Production

      -Environmental issues

      -Product / service issues

      -Production / supply chain issues

    • Social / labour

      -Discrimination / workforce rights issues

      -Human rights issues

      -Workforce dispute issues

      -Workforce health / safety issues

    State-Owned Company (SOC)
    Note:

    This option currently does not contain sub options.

    Person Risk Content Filter Category Name

    Sub-Options

    Watchlist

    • Sanctions (SAN)

    • Other Official List (OOL)

    • Other Exclusion List (OEL)

    • Politically Exposed Person (PEP)

    • Relatives or Close Associates (RCA)

    • Board members (BRD)

    Adverse Media (AM - Persons)

    • Organized crime Japan

    • Terror

    • Organized crime

    • Financial crime

    • Trafficking

    • Corruption

    • Tax crime

    • Child sexual exploitation
  9. Click Save and Continue.
    The Review modal appears.
  10. Review all selections you have configured for your template.
    Important:

    Review the template carefully. Once you publish the template, you won't be able to edit it.

    Optional: To edit selections you've made for your template, in the Review modal, click Edit next to the section where you would like to make changes. The application navigates to the corresponding section. Edit the section as necessary, then submit your changes by clicking Save and Continue until you reach the Review modal.

  11. Click the Publish Template button.
    The Publish screening template modal appears.

  12. The template is published to the Active templates inventory.

To use a screening request template in a workflow

Important:

You need to create the screening request template before you can use it in a workflow.

After you create a screening request template, you can find and use it in workflow Stage Rules:

  1. On the Third-Party Due Diligence menu, select Workflows.
  2. Select the Stage Rules tab.
  3. Click Add Rule.
    Note:

    You cannot add a stage rule to the first stage of a workflow.

  4. Refer to Adding Workflow Rules to Third-Party Due Diligence Workflows to configure the Condition fields.
  5. Configure the Action fields as shown below:


    • Action: Launch Integration Workflow

    • External System: Dow Jones

    • Integration Workflow: Select the appropriate option.

    • -Entity Type: Select the appropriate option.

    • -Screening Request Template: Select the template you would like to use in the workflow from the dropdown list. The screening request template will only be available here after it's created.

  6. Click Save.The rule is added to the workflow.
  7. Publish the workflow to activate it.