Managing Risk Attribute Options

You can add, edit, and deactivate the attribute value options of single select and multi select inventory attributes.

To add an attribute value option

  1. On the IT & Security Risk Management menu, select Attribute Manager.

    The Attribute Manager screen appears.

  2. Click the View button of the card for the inventory type to which you want to add attribute value options.

    The Attributes screen for that inventory type appears.

  3. Click the key of a custom attribute you want to add value options.
    The Attribute Details screen appears.
    Note:

    You can only edit the options of custom single select and multi select attributes.

  4. Select the Options tab and click the Add Options button.
    The Add Options modal appears.

  5. Enter the name of the option you want to add.
    Note:

    Each option value has a 200 character limit.

  6. Click the Add button.
  7. Repeat this process as needed for any additional options.
  8. Click the Save Attribute button.

To reorder attribute options

You can reorder document attribute options that require a selection from a list to customize the display order of attribute options when managing records. Reordering is supported for system and custom attribute options with the following response types:

  • Single Select

  • Multi Select

  • Numeric - Single Select

  1. Open the attribute inventory containing the attribute in which you want to reorder options.
  2. Click the Key of the attribute you want to edit.

    The Attribute Details screen appears.

  3. Navigate to the Options tab.
  4. Click the Reorder Options button.
    The Reorder Options modal appears.

  5. Enable the Customize Option Order setting.
  6. Reorder the options as needed by clicking and dragging the option to the desired order.
  7. Click the Save button.

To edit an attribute value option

  1. Go to the Attribute Details screen of the attribute for which you want to edit value options.
  2. Go to the Options tab.
  3. Hover over the row of the attribute value option you want to edit until the Context Menu icon button appears.
  4. Click the Context Menu icon button.
  5. On the Context menu, select Edit Key.
    The Edit Key modal appears.

  6. Update the field, as needed.
  7. Click the Submit button.

To localize an attribute value option

You can localize or translate the names of your attribute value options into any of OneTrust's supported languages. These translated values will appear in assessments, reports, and inventories. 

  1. Go to the Attribute Details screen of the attribute for which you want to localize value options.
  2. Go to the Options tab.
  3. Hover over the row of the attribute value option you want to localize until the Context Menu icon button appears.
  4. Click the Context Menu icon button.
  5. On the Context menu, select Translate Option.
    The Update Term modal appears.

  6. Enter the translated value of the option for each supported language.
    Note:

    OneTrust provides default translated values for the default attribute value options in the application. You can edit these as needed to meet your organization's specific needs.

  7. Click the Save button.

To deactivate an attribute value option

  1. Go to the Attribute Details screen of the attribute for which you want to deactivate value options.
  2. Go to the Options tab.
  3. Hover over the attribute value option you want to deactivate until the Context Menu icon button appears.
  4. Click the Context Menu icon button.
  5. On the Context menu, select Deactivate Option. A confirmation modal appears.
  6. Click the Deactivate Option button.