Reporting Options for Privacy Rights

Export request and subtask data from the Privacy Rights Automation module for executive oversight and organizational monitoring.

Note:

When generating Privacy Rights Automation exports from the Reports module, including the Results Summary, attribute headers are translated, but other data is not.

Supported Options

Available Fields

Intended Use

Availability

Notes

Custom Dashboard

Executive & Operational Monitoring

DSAR Enterprise and Advanced Licenses

Available through the Reports module

Insights Dashboard

Executive & Operational Monitoring

For eligibility information or additional details on the process to get access to this preview feature, please contact your OneTrust representative or OneTrust Support.

Available through the Reports module

Custom Column Reports

Executive & Operational Monitoring

DSAR Enterprise and Advanced Licenses

Available through the Reports module

Request Queue Export

Executive & Operational Monitoring

Use Freely

For more information, see Exporting a Request Queue View.

Exposed API Endpoints

Integration with third-party reporting tools (e.g. Tableau, Power BI)

DSAR Enterprise and Advanced Licenses

  • Get Request by ID

  • Get All Requests

  • Search Requests

Request Data Availability

The following table defines the availability of request data attributes and their respective classification:

Available Field

Available in DSAR Request Queue

Available in Request Queue Export

Available in Reports Module

Address

Address Line 2

Approver

City

Completed Date

End Date

Completed Subtasks

Contact Preference

Country

Created Date

Date Created

Date Opened in Request Details

Created Date

Submitted Date

Custom Content Box

Custom Country Field

Custom Fields Submitted as URL Parameter

Custom Fields Added via API

Custom Input Field

Note:

Not supported in column report filters or Request Queue filters.

Custom Selection Field

Only custom fields brought in by web form, not through external applications.

Custom State Field

Days Left

Days Paused

Deadline

Deadline

Due Date

Duration

Email

Extended

First Extension Date

First Public Reply Date

First Name

Hours Worked

Last Modified Date

Last Updated

Modified Date

Last Extension Date

Last Public Reply Date

Last Data Subject Reply

Last Name

Organization

Phone Number

Preferred Language

Request Details

Note:

Only the first 5,000 characters will display in reports.

Request ID

Request Type

Resolution

Results Summary Data Count

Retention Status

Stage

State

Subject Type

Subtask Resolutions

System Subtasks

System Subtask Processing In Time

Task Description

Note:

Only the first 5,000 characters will display in reports.

Total Extension in Days

Total Cost

Touches

Web Form

Workflow

Zip

Reporting on Subtasks

You can create reports of subtask information using the Reports module.

  • Task Name

  • Task Status

  • Task Activation Date

  • Task Assigned Date

  • Task Created Date

  • Task Description

  • Task Due Date

  • Task Completed Date

  • Task Reminder Date

  • Task Last Modified Date

  • Task Required Date

  • Task Assignee

  • Task First Response Date

  • Task ID

  • Task Type

  • Integration System

  • Integration Workflow

Exporting the Subtask Queue

Once the Subtask Queue is set up with saved views and filters, you can export the displayed subtasks to a .csv file to action on specific assigned tasks.

Note:

For more information on the Subtasks menu, see Configuring the Subtask Queue.

The following fields are available for export from the Subtask Queue:

  • Task Name

  • Request ID

  • Workflows

  • Stage

  • Task Assignee

  • Subtask Status

  • Task Required

  • Task Reminder Date

  • Task Assigned Date

  • First Name

  • Last Name

  • Email

  • Request Type

  • Due Date

  • Approver

  • Date Submitted

  • Organization

  • Task Resolution

  • Subtask Created Stage

  • Current Request Stage

Reporting Encrypted Fields

OneTrust supports standard encryption for our seeded web form fields, as well as any custom fields configured for web forms mentioned in the table above. These fields will not be shown in the column report by default as they will need to be enabled as Active fields.

The module supports report configuration with the the following fields:

Note:

Custom fields in reporting is currently not supported for on-premises accounts.

Standard Seeded Fields

Custom Fields

  • First Name

  • Last Name

  • Email

  • Country

  • Address

  • City

  • State

  • Zip Code

  • National ID

  • Phone Number

  • Date of Birth

  • Custom Input

    Includes:

    • Date

    • Number

    • Email

  • Custom Country

  • Custom State