Searching Redacted Files

You can view all files marked for redaction with the Open Redaction Workspaces button that's available in the Results Summary screen. This management option allows users to access all prepared files in one collection to easily filter, search, and manage in the OneTrust Redaction Tool.

Additionally, the redaction tool itself provides a few options to surface up redacted files uploaded by your organization.

To open Redaction Workspace from the Results Summary

  1. On the Privacy Rights Automation menu, select Requests.

    The Screen Name screen appears.

  2. Select a Request.

    The Data Subject Request Details screen appears.

  3. Click the Results Summary button.

    The Results Summary screen appears.

  4. In the Attachments tab, click the Open Redaction Workspace button. The OneTrust Redaction Tool will open in a new tab in the search screen. For more information, see To search collections to take bulk actions.
    Note:

    The button will be disabled if they are no files with the Ready for Redaction status.

To open redaction workspace for threaded PST files

When .pst files are uploaded to a results summary, the application will automatically create a Collection of these file segments. Files cannot be added to this Collection, nor can users be added to it as with Standalone Redaction.

  1. On the Privacy Rights Automation menu, select Requests.

    The Screen Name screen appears.

  2. Select a Request.

    The Data Subject Request Details screen appears.

  3. Click the Results Summary button.

    The Results Summary screen appears.

  4. Click the [X] File Segments in the Status column.

    The Review File Segments modal appears.

  5. Click the Open Redaction Workspace button. The OneTrust Redaction Tool will open in a new tab. For more information, see To search collections to take bulk actions.

    Redaction workspace for threaded PST files in the OneTrust Redaction Tool

To search collections to take bulk actions

  1. To navigate independently to redaction workspaces, click the menu icon to select Collections.

    The Collections screen appears.


    Collections menu icon and navigation option highlighted in the OneTrust interface
  2. Choose a Collection.
  3. Click the Search button. The redaction workspace screen will appear.
    Note:

    If you clicked Open Redaction Workspaces from the OneTrust application, you will be navigated to this screen.

  4. Use the search bar to locate a desired entity by name or keyword. The screen can display results for all occurrences or across all documents with results data for instances of redaction or unredaction and reviewed or not reviewed.
    Tip:

    You can apply filters by redaction status, review status, pages, document types, or users to narrow your search.


    Search bar and filter options highlighted in the redaction workspace Collections interface
  5. With your selections checked, click the Bulk Action button and select whether to apply redactions in bulk or remove redactions for all selections in bulk. Click the Run Action button to apply this preference.

    Bulk Action and Run Action buttons highlighted in the redaction workspace Collections interface