Bulk Importing and Updating Inventory Attributes

Inventory attributes can be created in bulk using the Create Inventory Attributes or Update Inventory Attributes templates. The types of attributes are:

  • Assets

  • Processing Activities

  • Entities

  • Vendors

To bulk import inventory attributes

  1. On the Data Mapping Automation menu, select Data Mapping Automation Settings. The Global Settings screen appears.

  2. From the Global Settings menu, select Import Templates. The Import Templates screen appears.

  3. In the Create Attributes icon, click Download.
  4. Fill out the Create Attributes template. For more information, see Create Attributes Template Guide.
  5. On the Global Settings menu, select Bulk Import. The Bulk Import screen appears.

  6. Click New Import. The New Import modal appears. For more information, see New Import Screen Reference.

  7. Click Submit.

Create Attributes Template Guide

Create Attributes Tab

Field
Description
Attribute Key

Name of the attribute.

Attribute Description

Brief description of the attribute.

Response Type

Type of response entered.

Level

Level of granularity of the attribute. The level can be tracked as an advanced or primary attribute.

  • Advanced will be tracked on the personal data level.

  • Primary will be tracked on the inventory level.

System List

Attribute being classified.

Options (Single or Multi-select Only)

List of options to select.

Note:

Fields should be separated by |.

Allow Other (Single or Multi-select Only)

Allow other options than those listed.

Inventory Type

The type of attribute.

Options Tab

Note:

The fields must exactly match the responses in the Options tab or the upload will fail.

Field
Description
Response Type

Available response types.

  • text

  • single-select

  • multi-select

  • date

  • numerical-text

Level

Available level responses.

  • Inventory

  • Personal Data

System List

Available system list responses.

  • locations

  • users

Allow Other (Single or Multi-select Only)

Available allow other responses.

  • Yes

  • No

Inventory Type

Available inventory types.

  • assets

  • processing-activities

  • vendors

  • entities

New Import Screen Reference



Field
Description
Import Name

Enter the name for the data to be imported.

Import Description

Enter a short description of the data to be imported.

Import Type

Select Create Attributes from the menu.

File

Select your completed file.

To bulk update attributes

  1. On the Data Mapping Automation menu, select Data Mapping Automation Settings. The Global Settings screen appears.

  2. From the Global Settings menu, select Import Templates. The Import Templates screen appears.

  3. In the Update Attributes icon, click Download.
  4. Fill out the Updates Attributes template. For more information, see Update Attributes Template Guide.
  5. On the Global Settings menu, select Bulk Import. The Bulk Import screen appears.

  6. Click New Import. The New Import modal appears. For more information, see New Update Screen Reference.

  7. Click Submit.

Update Attributes Template Guide

Update Attributes Tab

Field
Description
Attribute Key

Name of the attribute.

Attribute Field Name

Field name of the attribute to be updated, taken from the attribute data export. To learn how to export attribute data, see Exporting Data out of OneTrust.

Attribute Description

Brief description of the attribute.

Response Type

Type of response entered.

Add Options (Single or Multi-select Only)

List of options to select.

Note:

Fields should be separated by |.

Active Options

Updated active options for Single or Multi-Select.

Note:

Fields should be separated by |.

Inactive Options

Updated inactive options for Single or Multi-Select.

Note:

Fields should be separated by |.

Allow Other (Single or Multi-select Only)

Allow other options than those listed.

  • Yes

  • No

Inventory Type

The type of attribute.

Status

The status of the updated attribute.

Options Tab

Note:

The fields must exactly match the responses in the Options tab or the upload will fail.

Field
Description
Response Type

Available response types.

  • multi-select

Allow Other (Single or Multi-select Only)

Available allow other responses.

  • Yes

  • No

Inventory Type

Available inventory types.

  • assets

  • processing-activities

  • vendors

  • entities

Status

Available statuses.

  • enabled

  • disabled

New Update Screen Reference



Field
Description
Import Name

Enter the name for the data to be imported.

Import Description

Enter a short description of the data to be imported.

Import Type

Select Update Attributes from the menu.

File

Select your completed file.