Managing Attribute Visibility Based on Organization

Managing attribute visibility can be done through the Global Settings menu. Child organizations can inherit the visible attributes from parent organizations or selectively by enabling the Override feature. This allows organizations to customize the visible attributes for Processing Activities, Assets, Legal Entities, and Vendors based on child organizations or reflect regional differences within an account.

To manage attribute visibility

  1. On the Data Mapping Automation menu, select Data Mapping Automation Settings. The Global Setting menu appears.

  2. Select the Organization Visibility Filters option. The Organization visibility filters screen appears.

  3. Click the View button on the Attribute visibility tile. The Manage attribute visibility screen appears.

  4. Select Processing attributes, Assets, Legal entities, or Vendors.
  5. Enable the attributes to make visible and click Save. Data can be added to all attribute fields, but only the selected attributes will be visible in the Inventory details page.

Managing Attribute Visibility Screen Reference



Field
Description
Select organization

Select the organization where the attributes will appear.

Override

Enable this setting to allow a child organization to manage its own configuration of which attributes are visible on the inventory details page separately from the parent organization. If Override is not enabled, the child organization will inherit the attribute visibility configuration from its parent organization.

Automatically add new attributes

Enable this feature to automatically make new attributes visible in child organizations unless Override is enabled for the child organization. After enabling Override, disable this feature to prevent child organizations from having new attributes from parent organizations visible.

Frequently Asked Questions

If a Data asset, Processing activity, Vendor or Legal entity has existing data for an attribute and that attribute is disabled and later re-enabled, will that attribute value still be available?

The attribute value will still be available when the attribute visibility is enabled.

How will bulk import and bulk update using Excel templates work?

Bulk import template will include all attributes, not just the ones from the user's organization. Data attributes that are not visible for an organization can be recorded and will will be available when the attribute is made visible for that organization. For more information, see Bulk Import or Bulk Update.

When creating a new inventory I can still see all attributes, is this expected?

Yes. When creating a new inventory, all possible attributes that can be tied to the inventory are included on the Create modal under Show more details.