Leveraging User Respondent Delegation

Using assessments, you can add new assessment participants or remove yourself from an assessment if added in error.

Important:

The following template settings determine the availability and behavior of this functionality:

Field
Description
User Respondent Delegation

This setting must be enabled to access this functionality.

If enabled, respondents of assessments can edit the assessment's respondents. This includes adding or removing respondents, or editing section assignment if enabled.

Restrict Display of Respondent User List

If enabled, any user without Assessment Respondent Reassign permission within an assessment using this template will not be able to see the list of system users when reassigning respondents. This is to prevent users from seeing a full list of users in OneTrust.

These fields will only accept a valid email address.

To add and remove participants

  1. On the PIA & DPIA Automation menu, select Assessments. The Assessments screen appears.

  2. Select the assessment for which you want to manage respondents.
  3. Click the Add Participants icon located within the assessment header next to the Context menu icon . The Add and update participants modal appears.


  4. Search for and select users to add to the assessment. If the Restrict Display of Respondent User List setting is enabled, enter a valid email address.
  5. Click the Unassign me link to remove yourself from the assessment, if applicable.
  6. Click the Save button.