Adding, Viewing, and Downloading Assessment Attachments

Using PIA & DPIA Automation, you can add and view attachments on an assessment. You can also download, edit details for, and delete the attachments linked to assessment questions.

Note:

All assessments with a primary record will automatically add all attachments in the questions to the Documents tab of that primary record. This occurs with all inventory/object types (i.e. assets, processing activities, projects, etc.).

Attachments uploaded to assessment questions are scanned for malicious content before they are encrypted and stored. OneTrust also checks that the file type is permitted and matches the declared file type. If scanning or validation fails, the attachment is rejected and the upload cannot be completed.

To add attachments to an assessment

Respondents can add attachments to assessment questions before submission.

  1. On the PIA & DPIA Automation menu, select Assessments > Active. The Assessments screen appears.

  2. Click the name of an assessment you want to access. The assessment appears.

  3. Click the Attachment icon next to the question to which you want to add an attachment. The Attachments modal appears.


  4. Click the Select File button. The device's file explorer appears.

  5. Select the file(s) from your device.
  6. In the Attachments modal, enter an optional description for each attachment.


  7. Click the Save button. The Attachments button displays with highlighting to indicate attachments are present.

To download attachments

Note:

If a downloaded attachment cannot be opened or extracted, verify whether names used in the files contain characters or lengths not supported by the operating system or extraction tool.

  1. On the PIA & DPIA Automation menu, select Assessments > Active. The Assessments screen appears.

  2. Click the name of an assessment you want to access. The assessment appears.

  3. Click the Attachment icon in the assessment header. The Attachments pane appears.


  4. Click the attachment name to download a single attachment or click the Download all button to download all attachments to your device.
    Note:

    You can also download the attachment by clicking the Download button on the Attachment Details pane.

To edit attachment details

Note:

Users can edit attachments only if they have the the proper permissions.

  1. On the PIA & DPIA Automation menu, select Assessments > Active. The Assessments screen appears.

  2. Click the name of an assessment you want to access. The assessment appears.

  3. Click the Attachment icon in the assessment header. The Attachments pane appears.

  4. Click the question number. The Attachment Details pane appears.

  5. Click the Context Menu icon next to the question name. The Context menu appears.


  6. Select Edit. All editable fields display.
  7. Make any necessary edits.
  8. Click the Save button.

To delete attachments

Note:

Users can delete attachments only if they have the the proper permissions.

  1. On the PIA & DPIA Automation menu, select Assessments > Active. The Assessments screen appears.

  2. Click the name of an assessment you want to access. The assessment appears.

  3. Click the Attachment icon in the assessment header. The Attachments pane appears.

  4. Click the question number. The Attachment Details pane appears.

  5. Click the Context Menu icon next to the question name. The Context menu appears.

  6. Select Delete. A confirmation modal appears.
  7. Click the Confirm button.
Important:

Deleted attachments cannot be recovered after deletion.