PIA & DPIA Automation - December 5, 2025 - 202512.1.0

General Availability

Screen Header Enhancements

 

OneTrust is introducing updated screen headers to select screens across the platform to improve consistency and usability. These enhancements can include:

  • Standardized screen titles and new in-app descriptions across applicable areas of the platform, providing clearer context and quick guidance to help users understand each screen’s purpose and available actions.

  • Consolidated action buttons into a Context menu on select screens to reduce clutter and streamline navigation.

  • Renamed buttons on select screens to make actions more immediately understandable and easier to follow.

These enhancements make it easier for users to orient themselves, understand workflows, and complete tasks with greater confidence and efficiency.

Note:

While some screens already feature updated headers, not all enhancements are applied universally and may vary depending on the screen's functionality and context. Enhancements to additional screens may also become visible across the next several releases.

For more information, see Screen Header Enhancements Across the OneTrust Platform.

Fixed

  • Resolved an issue that prevented users from viewing AI sources in the Reference pane when leveraging AI Document Scanning for privacy assessments.

  • Resolved an issue that displayed an error when users attempted to view AI suggestions on archived assessments.

  • Resolved an issue that prevented the Cancel and Choose this Template buttons from displaying correctly when adding a new template from the template gallery.

  • Resolved an issue that displayed an inconsistent naming structure for inventory questions when the responses were submitted via the Submit Responses API. The format for responses to inventory questions is now enforced to mirror the structure found in the OneTrust Platform.

  • Resolved an issue that caused some attribute options to display intermittently on assessments.

  • Resolved an issue that included questions in assessment exports with skip/show logic that had not been triggered.

  • Resolved an issue that prevented some saved views on the Assessments screen from displaying correctly when the views contained filters with Approver equals Unassigned or various risk levels.

  • Resolved an issue that displayed errors when updating some assessment rules with the Auto-Complete Assessment Upon Submission action.

Existing Public Preview Features

AI Inventory Record Analysis

|Available with Solution Packaging Only

Pre-populate questions on newly created assessments with AI-generated responses using the new AI Inventory Record Analysis feature.

These responses are based on data from previous, directly related assessments and inventories. This feature streamlines DPIA completion by reducing the time respondents spend on completing assessments and transferring previously entered information from PIAs.

For more information, see Leveraging AI Inventory Record Analysis and AI Document Scanning to Complete Assessments.

Launch Reassessments as Not Started

Configure reassessments to default to the Not Started stage upon launching. This enhancement applies to copied assessments, reassessments launched via automation rules, and reassessments launched via API.

Company Names in Email Notifications

Display your company name in assessment email notification templates using the __TenantName__ email variable when notifying users. This enhancement enables you to provide assessment notifications on behalf of your organization that reflect your tenant's name.

For more information, see Customizing Assessment Email Templates Using Dynamic Variables.

Accessibility Conformance

  • Links no longer contain table cell (<td>) markup, which caused screen readers to announce some hyperlinks as lists (WCAG-A 1.3.1: Info and Relationships).

Things to Know

The confirmation modal that appears when updating assessment templates now specifies that changes to the template settings will affect all assessments using the template, including completed assessments, regardless of template version.

About Known Defects

 

Issues that may impact our customers are documented in our Known Defects Database located here with approved workarounds and targeted releases for resolving the issue.