Creating Roles for AI Governance

In addition to the provided AI Governance Manager role, you can create custom roles for your users to control what level of access and authorization they have in AI Governance. In this article, we are creating a sample role for a user that has read-only access as a Viewer.

Important:

In order to properly access and manage inventories like Projects across the platform, OneTrust recommends equipping users with the AI Governance Manager role and the Custom Object Management role..

To add the Custom Object Management Roles

  1. Click the gear icon Gear icon in the upper right-hand corner, to access Global Settings.
  2. On the Global Settings menu, select User Management > Roles.

    The Roles screen appears.

  3. Click the Add Role button.

    The Role Details screen appears.

  4. Provide a unique name and description for the new role.

    Role details screen
  5. Click the Next button.

    The Assign Permission screen appears.

  6. In the Assign Permissions  screen, configure permissions for the custom role using either of the following methods:

    • Select the check boxes corresponding to general permission levels, such as Viewer, Collaborator, or Manager, for a given permission group.

    • Click a link in the Permission Group column to drill-down into a permission group and assign individual permissions. This view displays individual permission names and descriptions along with additional details, such as the object, action, and permission level, to help you identify what each permission controls.

    Note:

    For more information, see Creating and Editing Custom Roles.


    Assign permission screen
  7. Click the Next button.

    The Role Summary screen appears.

  8. Review the summary of the role name, description, and total number of actions per type assigned to the role.

    Role summary screen
  9. Click the Submit button. The new role will be listed in the Roles screen and can be assigned to users. You can repeated this process as necessary to establish custom roles for different access levels.