Adding Translations to a Document

You can add supported languages as translations to a standard, policy, or procedure. Adding document translations makes your documents more effective and makes it easier for users to understand the details presented in the document. For more information on support languages, see Available Languages.

Translations can be added by:

  • Uploading a PDF file of the translated document

  • Uploading a Word file of the translated document

  • Manually adding the translated text using the OneTrust Builder

To upload translations

You can upload a PDF or Word file to use for your document translations while the document is in Draft status. Translations can be uploaded for documents created using the OneTrust Builder, Microsoft Word Online, or documents uploaded as a PDF or Word file.

Note:

Once the document is published, you can no longer add translations. You must create a new version of a published document to upload new translations.

  1. On the Policy menu, select Standards, Policies, or Procedures.
  2. Select the document in which you would like to add a translation.
    The document Details screen appears.

  3. Click the Context Menu icon and select Manage Translations.
    The Translations tab appears.
    Note:

    For documents built using the OneTrust Builder or uploaded as a PDF file, you can access the Translations tab by clicking the Draft Version hyperlink and then selecting the Translations tab.

  4. Click the Add Translations button.
    The Add Translations modal appears.
    Note:

    The OneTrust Builder option is only available for documents built using the OneTrust Builder.



  5. Select the Upload a File option.
  6. Click the Select File button.
  7. Use the file explorer to locate and select the PDF or Word file(s) you'd like to add.
  8. Complete the fields for each file uploaded.


    Field
    Description
    Language

    Select the language of the translation attached.

    Description

    Enter a brief description of the translation.

  9. Click the Upload button.
    The translated file will be added to the Translations tab on the document Details screen.

To manually add translations using the OneTrust Builder

You can use the OneTrust Builder to manually add document translations while the document is in Draft status. This manual translation can only be added for documents using the OneTrust Builder.

Note:

Once the document is published, you can no longer add translations. You must create a new version of a published document to upload new translations.

  1. On the Policy menu, select Standards, Policies, or Procedures.
  2. Select the document in which you would like to add a translation.
    The document Details screen appears.

  3. Click the Context Menu icon and select Manage Translations.
    The Translations tab appears.
    Note:

    You can also access the Translations tab by clicking the Draft Version hyperlink and then selecting the Translations tab.

  4. Click the Add Translations button.
    The Add Translations modal appears.

  5. Select the OneTrust Builder option.
  6. Choose the languages you would like to translate.
    Note:

    You can use the search bar to easily search for languages.

  7. Click the Save button.

    The Translations tab appears.

  8. Click the name of the language you'd like to translate and begin translating in the side-by-side builder.


  9. Click the Save button.
    Note:

    To track all changes made for the translation, click the Track Changes button.