Completing the Compliance Initiative Scoping Survey

The compliance initiative scoping survey is designed to help you scope and filter out control requirements that are not applicable to your business. The survey contains a set of questions associated with the laws/frameworks you selected for the initiative. By answering the scoping survey, the system removes irrelevant controls which helps you focus on what's relevant for your organization when assessing the compliance gaps.

Note:

The OneTrust platform does not currently support a custom scoping survey. The scoping survey is optional and can be skipped if you would rather scope the controls manually.

To answer the scoping survey

Answering the Survey During Initiative Creation

You can create a new initiative by following the steps outlined in the Creating and Managing Compliance Initiatives article. On the Compliance Initiative Review screen, you have the option to answer the scoping survey.

Note:

The scoping survey option only appears if you select a standard or framework supported by the survey.



  1. On the Select Controls screen that appears during the initiative creation, select the Automate control selection with our Scoping Survey option.
  2. Click the Scope controls button.
    The Compliance Initiative Scoping Survey screen appears.

  3. Answer the survey questions and click the Next button.
    Note:

    The survey questions displayed are based on the standards and frameworks chosen during the initiative creation process. Survey questions will appear for each standard and framework that applies.

  4. Once you've completed the entire scoping survey, the Survey Results screen appears. You can download the survey results from this screen. The download will include a list of the control names removed and related questions/answer.


  5. Review the list of control(s) removed or added from the initiative based on your responses. The Excluded Controls tab displays the controls removed. The Included Controls tab displays the controls added.
    Note:

    To edit a response, click the Edit icon to retake the survey.

  6. To accept the survey results, click the Accept button. The initiative will be created without excluded controls and the survey answers will be saved. You can retake the survey later and your compliance initiative will be automatically updated.

    To reject the survey results, click the Reject button. The initiative will be created with excluded controls and your survey answers will not be saved. You can retake the survey later and your compliance initiative will be automatically updated.

  7. On the Review Inventories screen, edit the inventories aligned to each control to determine which control implementations are added or created. To edit an inventory, check the box next to the relevant control(s) and click the Manage Inventories button.
    Note:

    Click the link in the Control ID column to view control details and implementation guidance in the Control pane. You can also use the search bar and filter to easily locate specific controls.

  8. On the Manage inventories modal, you can create one shared implementation that includes all inventories selected or separate implementations for each inventory selected in the next step. For more information on shared controls, see Managing Control Implementations.


    Note:

    You can also access the Manage inventories modal by clicking the link in the Manage Inventories column next to the control name on the Review Inventories screen.

  9. Click the Update Inventories button. You can repeat steps 6-8 above for each control.
  10. Click the Create Initiative button.
  11. On the Initiative Creation modal, click the OK button. Creating your initiative may take some time, and you will receive an email and notification when this process is complete.

Answering the Survey After Initiative Creation or Retaking Survey

You can skip the survey during the initiative creation and choose to answer the survey after the initiative has been created. You can also retake the survey even if you have already taken the survey during initiative creation. Updating your response will impact controls associated with this initiative.

Follow these steps to retake the survey.

  1. On the Compliance Automation menu, select Initiatives.

    The Initiatives screen appears.

  2. Open the initiative in which you would like to retake the survey.
    The Initiative Details screen appears.

  3. Click the Context Menu icon next to the name of the initiative at the top of the screen.
  4. On the Context menu, select Retake Scoping Survey.

    The Compliance Initiative Scoping Survey screen appears.

  5. Answer the survey questions and click the Next button.
    Note:

    The survey questions displayed are based on the standards and frameworks chosen during the initiative creation process. Survey questions will appear for each standard and framework that applies.

  6. To accept the survey results, click the Accept button. The initiative will be created with excluded controls and your survey answers will not be saved.

    To reject the survey results, click the Reject button. The initiative will be created without excluded controls and the survey answers will not be saved. You can retake the survey later and your compliance initiative will be automatically updated.

  7. On the Review Inventories screen, edit the inventories aligned to each control to determine which control implementations are added or created. To edit an inventory, check the box next to the relevant control(s) and click the Manage Inventories button.
  8. On the Manage inventories modal, you can create one shared implementation that includes all inventories selected or separate implementations for each inventory selected in the next step. For more information on shared controls, see Managing Control Implementations.


    Note:

    You can also access the Manage inventories modal by clicking the link in the Manage Inventories column next to the control name on the Review Inventories screen.

  9. Click the Update Inventories button. You can repeat steps 7-9 above for each control.
  10. Click the Next button.

To view and download survey results

  1. On the Compliance Automation menu, select Initiatives.

    The Initiatives screen appears.

  2. Open the initiative in which you would like to download survey results.
    The Initiative Details screen appears.

  3. Click the Context Menu icon.
  4. On the Context menu, select View Survey Results.
  5. On the Initiative Scoping Survey Results screen, click the Download Survey Results link.
    Note:

    You can also access this screen when creating a new initiative.

  6. Open the downloaded file.