OneTrust DataGuidance Feature Guide

The OneTrust DataGuidance site has AI-powered navigation, personalized regulatory content, intelligent search, and article summaries for an overall exceptional user experience in the largest regulatory research platform in the world.

Highlighted Features

• Powerful global search to easily surface content

• Content synopsis for news articles with AI generative questions

• Additional search options powered by OneTrust Copilot

• Collections to customize your feed

• Data Residency & Retention Comparisons

Global Search Feature Video

Homepage Feature Video

OneTrust Copilot is an integrated chatbot that can respond to questions, provide citations, and navigate users to personalized news and content based on date. It leverages the entire DataGuidance knowledge to instantly connect you with sources in every response.

1. Select OneTrust Copilot next to the main Search bar to open the chatbot pane. Enter a question to see what Copilot can provide for additional reference or redirection in the software tool.

   
   
   

2. Some DataGuidance news article may feature a Summary section, which is generated by OneTrust Copilot to provide reader's a quick overview of the article content. Click one of the suggested follow-up questions underneath this synopsis to open the Copilot and see what the chatbot generates.

   This pane includes some additional features like conversation export, re-titling, or deletion and a conversation history log.

   
   
   

Copilot Feature Video

Collections allow users to tailor their research around specific jurisdictions, topics, key themes, and collaborate with their teams by sharing, pinning, and following curated regulatory content. Collections also drive the personalized filtering across the platform, helping users stay organized and focused. When users sign up for DataGuidance, creating a collection is part of the onboarding experience. From the Collections page, users can create and manage as many collections as they need.

Collections Feature Video

One of the core strengths of data guidance as a regulatory research tool is the Information Hub. The Information Hub is a central place where customers can access everything related to regulatory intelligence, including news, insights, guidance notes, and resources. It is designed to be a single destination for staying informed and making sense of a rapidly evolving regulatory landscape.

Use the Date, Jurisdiction and/or Topic filters to customize a refined search. You can save your selections here as a new collection filter. You can also choose a collections topic to filter your results that way.

Information Hub Content:

News

Daily updates driven by our in-house analyst team tracking the development and issuance of laws, regulations, guidelines and enforcement decisions to provide customers with the ability to horizon scan and adapt programs to the changing regulatory landscape.

Insights

Opinion based content largely built by our contributor network to guide trends in the market

Guidance Notes

Legal summaries provided by our in-house team, as well as our network of contributors, to provide an overview of the implications for organizations when aligning with privacy requirements across key topics and laws.

Resources

Contains analyses of current trends and developments driven by our in-house team, as well as our network of contributors, to assist customers plan for and operationalize requirements.

Exporting News Content

You can export News content as .xlsx or PDF to share externally.

1. Before exporting, you can filter the News according to the following topics:

   • All news

   • Case Law

   • Laws & Regulations

   • Official Decisions

   • Official Guidelines

   
   
   

2. On the News tab of the Information Hub screen, click the Download icon.

   
   
   

3. Select one or more News content, then select your export choice as .xlsx or PDF.

   
   
   

4. A success message will appear when your content export is ready.

   
   
   

5. Open your export to review the included News content:

   .xlsx

   
   
   

   PDF

   
   
   

Information Hub Feature Video

News Articles Feature Video

DataGuidance covers 350 plus jurisdictions worldwide, and the jurisdictional map provides a visual intuitive way to navigate that coverage. Customers can access jurisdictions from the left hand navigation, where they'll see a full list of jurisdictions alongside any collections they've created.

Jurisdiction Feature Video

DataGuidance includes over twenty six topics, spanning areas such as antitrust, data retention, employee monitoring, whistleblowing, and more. Topics allow customers to quickly focus their research on a specific subject area and then drill into the exact content they need. Customers can access topics directly from the left hand navigation or from elsewhere in the platform. From the topics page, they'll see the full list of topics covered in DataGuidance.

Topics Feature Video

NIS2 & DORA Feature Video

The Comparisons feature that allows you to easily visualize and compare privacy laws and best practices side by side. This intuitive tool unlocks previously siloed information from articles, enabling users to quickly access critical insights and understand the nuances of regulations in different regions.

Comparisons Feature Video

Note:

For additional information on setting up Comparisons, see DataGuidance Comparisons.

Retention schedules help organizations keep data only as long as they required, reduce compliance risk, and ensure information is regularly reviewed and securely deleted in line with regulatory obligations. Use this menu option to see what the minimum and maximum storage periods for different types of data records. Requirements in this area may derive from statutory requirements as well as recommendations set out by regulatory authorities. Several jurisdictions also outline procedure for secure data retention and storage.

The Retention Schedules tab will populate a comparison table of the jurisdictions' storage periods based on your currently active collections. This can be furthered refine using the column options like Company & Financial, Employment, and even filtered using saved views, Collections, jurisdictions, and categories.

Retention Schedules Feature Video

Data transfers are increasingly critical areas of regulatory compliance as laws around the world continue to impose restrictions on the cross border transfer of personal data to ensure protections are maintained across jurisdictions. DataGuidance's Data Transfer feature helps customers understand whether personal data can be transferred out of a jurisdiction, and if so, under what conditions.

The Data Residency tab populates a comparison table of the jurisdictions' restrictions based on your currently active collections. Click on a cell to open a side pan with additional information on the storage requirements and the citation. Use the options like Overview and Company records to organize your view and filter further with saved views, Collections, jurisdictions, and categories.

Data Transfers Feature Video

The Law Tracker helps our customers stay up to date with ever changing regulatory landscape by tracking laws and bills throughout the entire lifecycle. Our in house research team continuously monitors legislative activity, making it easier for teams to understand what's coming, what's in force, and what's the focus compliance efforts on. Use the filter options to dynamically update the map tracker, bar chart comparisons, and tracker table at the bottom.

Dropdown Filters

Filter	Description
Jurisdiction	Choose one or more jurisdictions to populate the law tracker. All jurisdictions will be selected by default.
Topics	Choose one or more topics to populate the law tracker. All topics will be selected by default.
Bill/Law #	Choose one or more law numbers to populate the law tracker. All laws will be selected by default.
Status	Choose one or more statuses to populate the law tracker. All statuses will be selected by default. Draft Legislative process Passed In Force Amended/Challenged Died

Chart and Table

The bar charts will update as you make Status selections. Click a bar chart status to dynamically update the table below with the law information.

The table will update with dropdown filters and bar chart selections. You can copy or export this data for reporting and business needs. This is accessible from the icons in the upper-right.

The following column details are included:

• Law #

• Type

• Status

• Jurisdictions

• Summary

• Entrance into Effect

• Link

• Link to DG News Article

Law Tracker Feature Video

The Enforcement Dashboard is a live filter tool of enforcement data based on the country, violation type, fine amount, and fine count across different industries, that can provide executive leadership with an in-depth picture of the cause/effect of maintaining privacy compliance. OneTrust DataGuidance reports on key enforcement actions daily within the News section and updates the Enforcement Dashboard on a regular basis. We also track updates to Annual Activity reports released by Data Protection Authorities.

Dropdown Filters

Filter	Description
Jurisdiction	Choose one or more jurisdictions to populate the dashboard.
Topic	Choose one or more topics to populate the dashboard.
Regulator	Choose one or more regulatory agencies to populate the dashboard.
Sector	Choose one or more business/industry sectors to populate the dashboard.
Date	Create a date range to narrow or expand your dashboard results.
Law	Choose one or more laws/frameworks to populate the dashboard.

Charts

Selections you make in the dropdown filters will dynamically update the available charts. Chick a chart segment to update the entire dashboard and Results table.

• Decisions by Jurisdiction

• Total amount of fines by sector

• Decisions resulting in fines

• Investigations

• Decisions resulting in enforcement actions

• Fines over time by Jurisdiction

• Enforcements over time by Section

Results Table

Your choices of dropdown filters and selected chart segments will update the Results table. You can copy or export this data for reporting and business needs. This is accessible from the icons in the upper-right.

The following column details are included:

• Decision Date

• Law name/number

• Article

• Jurisdiction

• Violation Type

• Euros

• Links

• Sector

• Organisation

• Regulator

Enforcement Dashboard Feature Video

Click Help & Feedback in the left-hand side menu to seek additional help from OneTrust Support, access our documentation, provide feedback, and access suggestions for site improvements or issues.

One of the ways DataGuidance is uniquely positioned as a regulatory intelligence platform is through its global network of experts. DataGuidance works with over 2,000 contributors across more than 350 jurisdictions worldwide. These experts are leading practitioners in privacy, data protection, cybersecurity, and related fields, and their expertise directly informs the insights and guidance notes available across the platform.

Click a contributor to access their profile and review their expert topics, location/jurisdiction, credentials, contact information, website, and authored content.

Experts Directory Feature Video

User management is designed to help tenant owners securely control who has access to the platform, assign appropriate roles, and monitor usage for compliance, security, and operational efficiency. As a tenant-level owner, you can add members of your organization to DataGuidance as regular users or enable them as tenant-level owners as well.

User Management Feature Video

Note:

For more information on managing users, see DataGuidance User Access Management.

Use DataGuidance email and notification settings to stay informed about updates from your followed Collections and manage reminder emails. Configure how often you want to receive Collection updates, and review the reminder options available for your activity and, where applicable, tenant or user administration.

The customer profile allows users to tailor how they interact with the platform, stay informed on the topics that matter most to them, and manage their user details and subscription preferences in one centralized place. Click the user icon with your initials in the upper-right corner, then select My Profile.

Profile Management Feature Video

Note:

For more details on setting up emails, see Setting Up DataGuidance Emails & Notifications.