Default Attributes

Created By

Name of the user who created the record.

Single Select

Created Date

Date when the record was created.

Date

Data Disposal

Select the method used to destroy or archive data.

Single Select

Data Retention

Enter the length of time that the data is stored.

Text

Description

Enter a brief description of the asset.

Text

External ID

Enter a unique identifier to support integration across applications.

Text

Hosting Location

Required

Select the physical location of the asset.

Single Select

Hosting Provider

Select the provider of the hosting location.

Single Select

Hosting Type

Select whether the asset is hosted locally or on an external cloud.

Single Select

ID

Enter an identifier unique to this type of inventory record.

Text

Internal or 3rd Party

Select the asset's status as internal or third party.

Single Select

Is Parent/Is Master

Indicates if an Inventory is a master.

Single Select

IT Owner

Select the individual responsible for the asset.

Single Select

Last Updated By

Name of the user who last updated the record.

Single Select

Last Updated Date

Date when the record was last updated.

Date

Managing Organization

Required

Enter the name of the organization that owns the asset.

Text

Name

Required

Enter the name of the asset.

Text

Organizational Security Measures

Select all data protection measures active for your organization.

Multi Select

Other Security Measures

Enter a description for any additional security measures not included in the previous attribute.

Text

Risk Level

Select the likelihood that this vendor could be breached.

Single Select

Risk Score

Enter the risk score of the asset.

Text

Status

Select the status of the asset.

Single Select

Storage Format

Select all storage formats in which the asset is stored.

Multi Select

Technical Security Measures

Select all active security measures protecting the asset.

Multi Select

Type

Select the type of asset.

Single Select

Volume of Data Subjects

Select the range of data subjects whose information is stored in the asset.

Single Select

Business Function

Primary business function that this processing activity supports.

Single Select

Business Process Owner

Select the individual responsible for the business process.

Single Select

Categories of Recipients of Sale of Personal Information of California Residents

Select the categories of recipients to whom the personal information of California residents is sold.

Multi Select

Controller Contact information

Enter the name and contact details of the controller.

Text

Controller's Representative & DPO Contact Information

Enter the name and contact details of the controller's representative and data protection officer.

Text

Countries Utilizing Process

Select the country or countries utilizing the processing activity.

Multi Select

Created By

Name of the user who created the record.

Single Select

Created Date

Date when the record was created.

Date

Cross Border Transfer Mechanism(s)

Select the mechanism(s) in place for the transfer of personal information out of the European Economic Area (EEA).

Multi Select

Data Retention

Enter a brief description of the data retention time limits for the disposal of the different processed data categories for this processing activity.

Text

Data Source

Select all applicable data sources involved in the processing activity.

Multi Select

Data Subjects Region

Select all regions in which the data subjects reside.

Multi Select

Data Subjects Volume

Select all volumes applicable to the selected types of data subjects.

Multi Select

Description

Enter a brief description of the processing activity.

Text

Destinations

Select all destinations that the data may be sent to.

Multi Select

External ID

Enter a unique identifier to support integration across applications.

Text

ID

Enter an identifier unique to this type of inventory record.

Text

Is Data Disclosed?

Is information disclosed, shared wiht, or accessed by another party (whether infernal or 3rd party) for a business purpose?

Single Select

Is Data Sold?

Is information sold for monetary or other benefit.value as a part of the process?

Single Select

Is Parent/Is Master

Indicated if an Inventory is a master.

Single Select

Joint Controller Contact Information

Enter the name and contact details of the joint controller.

Text

Last Updated By

Name of the user who last updated the record.

Single Select

Last Updated Date

Date when the record was last updated.

Date

Legal Basis for Processing

Select all legal bases allowing for the collection of the data for this processing activity.

Multi Select

Locations of Parties (Access/Use)

Select all locations of recipients who may access or use the data.

Multi Select

Managing Organization

Required

Select the organization that owns the business process.

Single Select

Name

Required

Enter the name of the processing activity.

Text

Parties who Access/Use Data

Select all recipients who may have access to the data.

Multi Select

Processor Contact Information

Enter the name and contact details of the processor

Text

Processor's Representative & DPO Contact Information

Enter the name and contact details of the processor's representative and data protection officer.

Text

Purpose of Processing

Select all categories of business purposes for processing data.

Multi Select

Risk Level

Select the likelihood that the processing activity could be breached.

Single Select

Risk Score

Enter the risk score of the processing activity.

Text

Sale of Personal Information of California Residents

Select whether the personal information of California residents is sold to third parties.

Single Select

Sale of Personal Information of Minor California Residents

Select whether the personal information of California residents under the age of 16 is sold to third parties.

Single Select

Status

Select the status of the processing activity.

Single Select

Transfer Method (From Sources)

Select all methods of collecting data into the primary storage asset.

Multi Select

Transfer Method (To Destinations)

Select all methods of transferring data from the primary storage asset to an additional destination asset.

Multi Select

Type

Select the type of processing activity.

Single Select

Address

Enter the address of the entity.

Text

Contact Details

Enter the name and contact details of the entity.

Text

Created By

Name of the user who created the record.

Single Select

Created Date

Date when the record was created.

Date

Data Protection Officer Contact Details

Enter the contact details of the data protection officer.

Text

Data Protection Officer Name

Enter the name of the data protection officer.

Text

Description

Enter a brief description of the entity.

Text

External ID

Enter a unique identifier to support integration across applications.

Text

ID

Enter an identifier unique to this type of inventory record.

Text

Internal or External

Select the entity's status as internal or external.

Single Select

Is Parent/Is Master

Indicates if an Inventory is a master.

Single Select

Name

Required

Enter the name of the entity.

Text

Organization

Required

Select the organization that owns the entity.

Single Select

Primary Operating Location

Required

Select the regional location of the entity.

Single Select

Representative Contact Details

Enter the contact details of the entity's representative.

Text

Representative Name

Enter the name of the entity's representative.

Text

Risk Level

Select the risk level of the entity.

Single Select

Risk Score

Enter the risk score of the legal entity.

Text

Status

Select the status of the entity.

Single Select

Type

Select the type of entity.

Single Select