Data Glossary for Privacy Rights Automation Reports
OneTrust Privacy Rights Automation enables organizations to streamline their Data Subject Access Requests (DSAR) lifecycle processes by leveraging intake templates, automated workflows, identity verification measures, secure messages portals, database audit preparedness, and Targeted Data Discovery (TDD). Privacy Rights Automation reports built from the data captured by the Privacy Rights Automation module can be used to view information for all data subject requests and subtasks, including the current and previous statuses, request details, and results summary.
Available Privacy Rights Automation Report Templates
The following report templates are available in the Reports Gallery when you select the Privacy Rights Automation data source. You can view the available Reports Gallery templates by clicking the Create New button on the Reports screen. All templates will display by default, but can be narrowed down based on your selected data source or report type.
|
Report Name |
Description |
Data Source |
Report Type |
Data Type |
|---|---|---|---|---|
|
List of Requests and Subtasks |
Used to view information for all data subject requests and subtasks associated with those requests. |
Privacy Rights Automation |
Column |
- |
|
Request Status Review |
Used to view requests with their current and previous statuses along with the related metadata. |
Privacy Rights Automation |
Column |
- |
|
Result Summary PDF |
Used to view request details and results summary for data subject requests in PDF format. |
Privacy Rights Automation |
|
Result Summary |
|
Result Summary PDF (With Redaction) |
Used to view request details and results summary including unstructured data for data subject requests in PDF format. |
Privacy Rights Automation |
|
Result Summary |
Available Data on Privacy Rights Automation Reports
The following fields are available to be included on Privacy Rights Automation reports. The fields that display in a report will automatically populate depending on the report template you selected when creating the report.
|
Field |
Data Format |
Classification |
Description |
Related Objects |
Applicable Report Templates |
|---|---|---|---|---|---|
|
Request Ref ID |
Hyperlink |
Default |
The unique 8-digit reference ID created for each request. |
Requests |
|
|
Request Type |
Multi |
Attribute Array |
The request types or rights available to data subjects for a given privacy law or regulation. |
Requests |
|
|
Subject Type |
Multi |
Attribute Array |
The personas available for data subjects on a web form. |
Requests |
|
|
Preferred Language |
Multi |
Default |
The data subject's selected language preference on a web form. |
Requests |
|
|
Stage |
Multi |
Default |
The specific step of a workflow to segment a request's processing needs. |
Requests |
|
|
Extended |
Boolean |
Default |
True or false action to extend the request deadline. |
Requests |
|
|
Additional Statuses |
Text |
Default |
The status of a request, either paused or blank. |
Requests |
|
|
Workflow |
Multi |
Default |
The workflow used to process request fulfillment in dedicated steps. |
Requests |
|
|
Web Form |
Multi |
Default |
The web form used to intake the data subject request. |
Requests |
|
|
Submitted Date |
Date/Time |
Default |
The initial submission date of a privacy request. |
Requests |
|
|
Due Date |
Date/Time |
Default |
The due date for fulfillment of a privacy request. |
Requests |
|
|
End Date |
Date/Time |
Default |
The actual completion date of fulfillment for a privacy request. |
Requests |
|
|
Modified Date |
Date/Time |
Default |
The date when the request was last modified. |
Requests |
|
|
First Public Response Date |
Date/Time |
Default |
The date of the first consumer-facing message. |
Requests |
|
|
Last Public Response Date |
Date/Time |
Default |
The date of the most recent consumer-facing message. |
Requests |
|
|
Last Requestor Reply Date |
Date/Time |
Default |
The date of the most recent message sent by the data subject. |
Requests |
|
|
Approver |
User |
Attribute |
Assigned user responsible for the request fulfillment. |
Requests |
|
|
Touches |
Number |
Default |
The amount of times a request has been updated or modified. |
Requests |
|
|
Duration |
Number |
Default |
The number of days in decimals taken to fulfill request. |
Requests |
|
|
Resolution |
Multi |
Default |
The final fulfillment decision provided regarding the privacy request. |
Requests |
|
|
First Extension Date |
Date/Time |
Default |
The initial extension date of the request's deadline. |
Requests |
|
|
Last Extension Date |
Date/Time |
Default |
The most recent extension date of the request's deadline. |
Requests |
|
|
Total Days Extended |
Number |
Default |
The total number of days a request can be extended. |
Requests |
|
|
Organization |
Multi |
Attribute |
The managing organization group of the request. |
Requests |
|
|
OrgGroupId |
Text |
Default |
The unique ID of an organization group. |
Requests |
|
|
TenantId |
Text |
Default |
The unique ID of an environment tenant (or account). |
Requests |
|
|
Request ID |
Text |
Default |
The unique reference string for a request. |
Requests |
|
|
First Name |
Text |
Default |
The data subject's given first name. |
Requests |
|
|
Last Name |
Text |
Default |
The data subject's family or surname. |
Requests |
|
|
|
Text |
Default |
The data subject's email address. |
Requests |
|
|
Date of Birth |
Date |
Default |
The data subject's date of birth. |
Requests |
|
|
City |
Text |
Default |
The data subject's current city of residence. |
Requests |
|
|
Zip |
Text |
Default |
The data subject's current postal zip code. |
Requests |
|
|
Address |
Text |
Default |
The data subject's primary physical address or living accommodation. |
Requests |
|
|
Phone Number |
Text |
Default |
The data subject's primary telephone contact. |
Requests |
|
|
National ID |
Text |
Default |
The data subject's unique ID number as assigned by their sovereign country or nation. |
Requests |
|
|
Country |
Multi |
Default |
The data subject's current country of residence or natural birth. |
Requests |
|
|
State |
Multi |
Default |
The data subject's current state of residence. |
Requests |
|
|
Address Line 2 |
Text |
Default |
The data subject's secondary physical address, also used for unit or floor number. |
Requests |
|
|
Task Name - Subtask |
Text |
Default |
The unique name given to an active subtask. |
Subtask |
|
|
Task Status - Subtask |
Multi |
Default |
The status condition for an active subtask. |
Subtask |
|
|
Task Activation Date - Subtask |
Date/Time |
Default |
The initial activation date for an active subtask. |
Subtask |
|
|
Task Assigned Date - Subtask |
Date/Time |
Default |
The initial assignment date for an active subtask. |
Subtask |
|
|
Task Due Date - Subtask |
Date/Time |
Default |
The completion deadline for an active subtask. |
Subtask |
|
|
Task Completed Date - Subtask |
Date/Time |
Default |
The completion date for an active subtask. |
Subtask |
|
|
Task Reminder Date - Subtask |
Date/Time |
Default |
The reminder date for an active subtask. |
Subtask |
|
|
Task Last Modified Date - Subtask |
Date/Time |
Default |
The most recent modification on an active subtask. |
Subtask |
|
|
Task Assignee - Subtask |
User |
Attribute |
The user assigned as subtask owner. |
Subtask |
|
|
Task First Response Date - Subtask |
Date/Time |
Default |
The initial date of response from subtask assignee. |
Subtask |
|
|
Task ID - Subtask |
Text |
Default |
The unique reference ID for each active subtask. |
Subtask |
|
|
Task Type - Subtask |
Multi |
Attribute |
The type of subtask, user or system. |
Subtask |
|
|
Integration System - Subtask |
Multi |
Default |
The type of subtask that when triggered launches an activated integration. |
Subtask |
|
|
Integration Workflow - Subtask |
Multi |
Default |
The given integration triggered by the subtask advancement. |
Subtask |
|
|
Message Key - Subtask |
Text |
Default |
The unique ID for subtasks passed to integration event. |
Subtask |
|
|
Task Created Date - Subtask |
Date/Time |
Default |
The initial created date for a subtask. |
Subtask |
|
|
Task Required - Subtask |
Text |
Default |
Setting to mark subtasks as required before stage advancement. |
Subtask |
|
|
Task Resolution - Subtask |
Multi |
Attribute |
The final decision provided to summarize the subtask objectives. |
Subtask |
|
|
Old Status - StatusHistory |
Multi |
Default |
The previous value of the given field or label captured in the audit log. |
DSAR State Change |
|
|
New Status - StatusHistory |
Multi |
Default |
The new value of the given field or label captured in the audit log. |
DSAR State Change |
|
|
Status Change Date - StatusHistory |
Date/Time |
Default |
The date and time of when the request status was changed. |
DSAR State Change |
|
|
User Input Custom Form Field |
Text |
Dynamic Attributes Map |
Custom form field created to intake a unique input option for custom user requirements. |
Dynamic Data |
|
|
Selection Custom Form Field |
Multi |
Dynamic Attributes Map |
Custom form field with multiple options created to intake custom selection requirements. |
Dynamic Data |
|
|
Number Custom Form Field |
Text |
Dynamic Attributes Map |
Custom form field created to intake a custom number requirement. |
Dynamic Data |
|
|
Date Custom Form Field |
Text |
Dynamic Attributes Map |
Custom form field created to intake a custom date requirement. |
Dynamic Data |
|
|
Email Custom Form Field |
Text |
Dynamic Attributes Map |
Custom form field created to intake a custom email address requirement. |
Dynamic Data |
|
|
Content Block Custom Form Field |
Text |
Dynamic Attributes Map |
Custom form field created to intake additional input required from data subjects. |
Dynamic Data |
|
|
Country Custom Form Field |
Text |
Dynamic Attributes Map |
Custom form field created to intake a custom country requirement. |
Dynamic Data |
|
|
State Custom Form Field |
Text |
Dynamic Attributes Map |
Custom form field created to intake a custom state or territory requirement. |
Dynamic Data |
|
|
Name |
Text |
Default |
The given name of a subtask. |
Results Summary Unstructured Data |
|
|
Type |
Text |
Default |
The task type of a user or system task. |
Results Summary Unstructured Data |
|
|
System |
Text |
Default |
The name of a third-party integrations used to facilitate data access and retrieval. |
Results Summary Unstructured Data |
|