Data Glossary for Incident Management Reports

OneTrust Incident Management helps organizations manage incidents and maintain records for improved compliance and notification response. Incident reports built from the data captured by the Incident Management module can be used to view total incidents, capture summaries, incident type details, and evaluate specific metrics related to the incident assessments that are sent out.

Available Incident Management Report Templates

The following report templates are available in the Reports Gallery when you select the Incident Management data source. You can view the available Reports Gallery templates by clicking the Create New button on the Reports screen. All templates will display by default, but can be narrowed down based on your selected data source or report type.


Report Name	Description	Data Source	Report Type	Data Type
Basic Incident Review	Used to view details on all incidents captured and the related information on each incident.	Incident Management	Column	-
List of Incidents and Subtasks	Used to view information for all the incidents and subtasks associated with those incidents.	Incident Management	Column	-
Incident Default PDF	Used to view the details on all incidents captured and the related information on each incident.	Incident Management	PDF	-

Available Data on Incident Management Reports

The following fields are available to be included on Incident Management reports. The fields that display in a report will automatically populate depending on the report template you selected when creating the report.


Field	Data Format	Classification	Description	Applicable Report Templates
Number	Number	Default	The number assigned to the incident.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Name	Hyperlink (Column) Text (PDF)	Default	The name of the incident.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Description	Text	Default	A brief description of the incident.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Organization Group	Multi	Default	The organizational group that is managing/responsible for the incident.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Source Type	Multi	Default	The source or collection point of the data.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Created By	User	Attribute	The name of the user who created the record.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Incident Stage Name	Multi	Default	The current stage of the workflow that the incident is in.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Incident Type Name	Multi	Default	The type of incident that was selected.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Deadline	Date/Time	Default	The date and time at which the incident must be completed.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Date Occurred	Date/Time	Default	The date and time at which the incident occurred.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Date Discovered	Date/Time	Default	The date and time at which the incident was discovered.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Created Date	Date/Time	Default	The date when the record was created.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Root Cause	Text	Default	The root cause that was determined for the incident.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Assessment Name	Multi	Attribute Array	The name(s) of the assessment(s) launched from the incident record.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Updated Date	Date/Time	Default	The date when the incident record was updated.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Notification Needed	Text	Default	Indicates whether the incident requires a notification. This field is automatically updated by the Dynamic Incident Notification Assessment (DINA).	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Assignees	User	Attribute Array	The user(s) who are responsible for managing the incident.	Basic Incident Review List of Incidents and Subtasks Incident Default PDF
Task Name - Incident Task	Hyperlink	Default	The name of the incident task.	List of Incidents and Subtasks
Task Status - Incident Task	Multi	Default	The current status of the incident task.	List of Incidents and Subtasks
Task Assignee - Incident Task	User	Attribute	The user to whom the incident subtask is assigned.	List of Incidents and Subtasks
Task Deadline - Incident Task	Date/Time	Default	The date and time by which the incident task should be completed.	List of Incidents and Subtasks
Task Collaborators - Incident Task	User	Attribute	The collaborator to whom the incident task is assigned.	List of Incidents and Subtasks
Task Updated Date - Incident Task	Date/Time	Default	The date when the incident task record was updated.	List of Incidents and Subtasks
Task Description - Incident Task	Text	Default	A brief description of the incident task.	List of Incidents and Subtasks
Custom Attribute - Date	Date	Custom	Custom Attribute created with Date format.	Basic Incident Review List of Incidents and Subtasks
Custom Attribute - Multi-choice	List	Custom	Custom Attribute created with Multi-choice format.	Basic Incident Review List of Incidents and Subtasks
Custom Attribute - Text	String	Custom	Custom Attribute created with Text Type format.	Basic Incident Review List of Incidents and Subtasks

Platform Capabilities

Data Glossary for Incident Management Reports

Available Incident Management Report Templates

Available Data on Incident Management Reports

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